Real Estate Administrator (Full-time) 


The Real Estate Administrator is responsible for providing effective and efficient administrative support to the McKean McGregor real estate team to ensure optimum experience and results for the client. The Real Estate Administrator's role is to ensure all processes are followed throughout a sale campaign and sales agents are kept well-equipped with all resources, etc while also ensuring all backend tasks are completed in a prompt and timely manner.


Key Duties & Responsibilities:
- Provide comprehensive assistance to the sales team in day-to-day duties
- Professionally interact with clients, suppliers and colleagues at all times
- Follow up with employees and external parties as required on behalf of the company
- Arrange and prepare appointments for sales staff as required
- Prepare documentation for appraisals, listings and open for inspections on behalf of agents
- Monitor supplies and resources - report if replenishment is required
- Assist with data entry and ongoing maintenance of the CRM
- Maintain communication between clients, suppliers, solicitors and conveyancers
- Design and order marketing materials and upload listings to online portals
- Order, file and proof all paperwork required throughout the transaction including S32, COS, ESA, etc
- Monitor and follow up with Agents on their daily tasks
- Gather all required information from Agents following all appraisals, inspections, listing appointments, accepted offers
- Maintain all real estate files in company database both digitally and in paper files
- Follow all processes and procedures within Trello and Zenu in a timely manner
- Maintain file notes including price adjustments, additional marketing approvals, etc
- Utilise and adhere to the end-to-end process to ensure consistency and compliance with each transaction
- Assist/attend with property inspections and other marketing events as required
- Be a brand ambassador - attract new property prospects or agricultural clients to the group of companies
- Develop and maintain effective relationships with the management team and employees across the business
- Develop and maintain effective relationships with key external stakeholders at all times
- Actively participate in team meetings and ensure effective communication on an ongoing basis
- Ensure conformance and compliance to all relevant policies and procedures and relevant Acts and Legislation
- Ensure adherence and obligation for a safe workplace in accordance with the Occupational Health & Safety Act (2004)
- Undertake other duties including project work and corrective action initiatives as required


Skills, attributes, knowledge and experience:
- Sound experience and demonstrated success working in a similar role/environment, real estate a distinct advantage
- High standard of document processing and collaboration using the Google Suite of business applications
- High standard of skills in utilising a cloud-based CRM
- Sound understanding of social media
- Excellent communication (both verbal and written) and interpersonal skills
- Ability to develop and maintain effective and efficient working relationships
- Ability to adapt and focus in a fast paced and diverse work environment
- Ability to work both independently and also contribute to a large team
- Ability to support and encourage team members working within a close team


- Certificate IV in Property Services (Real Estate, Agents Representative)


For a confidential discussion about the role, please contact Todd Brown on 0438 422 016.  

Please email your cover letter and resume to  Applications close 6pm Tuesday 26th October.